Wow! Learning Spaces Collaboratory Spring 2017 Lineup!

Oh the possibilities! We look forward to furthering our collaborative efforts with Jeanne Narum and the Learning Spaces Collaboratory group (LSC) in 2017.  We’re hoping to be part of at least one of these exciting regional round table discussions scheduled throughout the year, and more!

See the LSC lineup of webinars, regional round table discussions, and reports of their extensive 2016 research findings. Visit the LSC page for details .

The Evolution of FLEXspace: Help Us Make This a Reality!

Take a look at our Sponsorship Tiers Info Card that details our plans for expansion, and how sponsors can help support us!

The Tool: FLEXspace is an integrated planning tool that supports university personnel throughout various stages of the ideation and (re)design process. FLEXspace helps:

  • Improve process efficiencies and the effectiveness of design choices.
  • Bridge various stakeholders to foster better communication and discipline-based understanding
  • Build consensus among campus stakeholders before involving architects, donors and others

The Community: The website will emerge as THE “one stop shop” resource for those who plan, design, maintain and use innovative campus learning spaces.

Uploading Records: Working with Sets

Using “sets” is a great way to organize the records that you upload for a particular room or space.

TIP: you can make changes to all records in the set at once. See how below.


Create a Set:

  1. Select records from the asset panel, control-click or shift-click to select multiple records; click Add to New Set in the Selection Options menu. OR select records then right-click and choose Add to New Set.
  2. A new window will open where you can enter a name for the set and a description of the set.
  3. Choose to make the set either Private‎, Restricted, or Shared.
  4. When you have made your selection, click Create.

Set Permissions:

Set permissions dictate who may view and/or edit a set. All sets can be accessed by administrators, regardless of restriction. Catalogers and administrators may narrow a list of sets down via the sets panel by selecting and deselecting the permission icons.

Private- personal viewable and editable only by you.

Restricted- userplus viewable and editable by you and those you assign to it, selectable by a drop down menu of user accounts.

Shared- shared viewable by anyone with access to the project. Shared sets can be edited by both the set creator and users with administrator privileges.

Delete a Set:

  1. Select the set you wish to delete then right-click on it.  OR click the gear menu above the sets panel.
  2. In the options menu, select Delete.
    1. Because sets act like folders, deleting a set will not delete any records from the project. Only the grouping of those records will be deleted.

Edit the Set:

  1. Select the set you wish to edit, then right-click on it in the left panel. OR click on the gear menu above the sets panel. OR click on the Set Options button to the right above the asset panel.
  2. In the options menu, select Edit Set.
  3. A new dialog window will open where you can edit the set name, description, and permissions.

Add records to a Set:

Select records from the asset panel and then add them to a set using one of the following four methods.

  1. Click Add to Existing Set in the Options banner above your asset panel. In the window dialog box, choose a set name, and then click Assign Assets.
  2. OR drag and drop selected records from the asset panel into the set name in the left panel.
  3. OR right-click on the selected records and choose Add to Existing Set. In the window dialog box, choose a set name, and then click Assign Assets.
  4. OR upload files directly to a set by selecting the project and then selecting the set in the panel on the left, and then click the Upload button above the asset panel.

Make cataloging changes to an entire Set:

  1. Select the set you wish to edit all the records within by clicking once on the set name.
  2. In the options banner above the asset panel, click Edit all.
  3. After confirming your bulk edit, the set of records will open in a bulk edit tab. The SSID banner will list how many records you are editing.
  4. Make cataloging changes, then click Save or Save & Close above the media window. Edits to the data will be reflected in the entire set of records.

Content Is King! The latest from #NMC16

Tom-Haymes_BiopicCore team member, Lisa Stephens, is hearing about all sorts of great learning space designs at #NMC16.  For example, hear what Tom Haymes, Director of Technology at Houston Community College, has to say about learning space design. He talks about “how buildings learn” and more at

And, Tom recommends a great podcast 99% Invisible,” for “anyone interested in the topic of design in all of its applications.”