Share Your Learning Spaces by August 26th to be eligible to attend the 5th Annual Designing Libraries Conference in Calgary for FREE!

FLEXspace™ is excited to announce an opportunity to showcase your campus library learning spaces and help expand the FLEXspace OER collection!

We encourage you to participate and to share this announcement with your colleagues, and through listservs and social networks!

Whether you are a new or existing FLEXspace user, for each library learning space example uploaded by your campus, you will be entered into a drawing to have one member of your team attend the Designing Libraries V Conference in Calgary with conference
registration, travel and hotel costs paid!**

AND if you share your space and enter by Aug 26th, we’ll include your campus space(s) here on our website in our Spaces in the Spotlight feature — a great way to get recognition for your campus and your work! (You asked, we listened…So the deadline was extended to Aug 26th!)

But it’s NOT just for library spaces. A number of folks have asked if this contest is open to more than just library spaces, and the answer…. (Drumroll)… YES! All spaces entered will be eligible for a chance to attend The Designing Libraries Conference… So get those non-Library spaces uploaded too!


To enter, first upload a complete record to the FLEXspace collection, then complete the official entry form.  You may enter an unlimited number of library learning space to increase the chance of winning! See Contest Details below. 

What is FLEXspace?

As Lisa Stephens explains in our recent5-Minutes of Fameat the New Media Consortium conference, FLEXspace is an open education collection of campus learning space examples contributed by universities, schools, and libraries worldwide. FLEXspace allows campuses to showcase projects, and view examples of what others are doing to save time, money and effort when planning and building learning spaces.

FLEXspace just received the 2016 Campus Technology Innovators Award for IT Infrastructure and Systems. We have over 1800 users from over 900 institutions across 32 countries, and growing!

About the Designing Libraries Conference

CNI, NCSU and the University of Calgary are sponsoring the 5th Annual Conference for Designing Libraries for the 21st Century, September 18-20, 2016 – hosted this year at the University at Calgary.

Librarians, architects, planners, designers, technologists, and educators will come together from across North America to discuss the challenges and achievements of designing libraries for 21st Century learners. See additional conference details at

Contest Details

To contribute to FLEXspace and enter the drawing:

  • Step 1: Read complete contest guidelines and restrictions below.
  • Step 2: Sign up for a FLEXspace account if you don’t already have one.
  • Step 3: Enter/update a complete library learning space record by Friday, August 26th, 2016.
  • Step 4: Complete the official online entry form to notify FLEXspace that your record is ready and entered into the drawing. (NOTE: You MUST do this in order to enter the drawing!).
  • Winner will be selected at random and announced Friday, August 26th, 2016.

Note: You may enter/upload as many separate library learning space examples as you like. The more spaces uploaded to FLEXspace, the more chances you have to win!

Note: You will need to enter the SSID for the record you upload. You can find that on the “Upload” side of FLEXspace (not the ‘browse/view’ side).

Where to find SSID

Contest guidelines and restrictions

RESTRICTIONS: **This offer is limited to the cost of hotel, conference registration, and travel/airfare expenses only, not to exceed $1500 USD total. Meals and extras are the responsibility of the winner. 

ELIGIBILITY: Individuals with institutional .EDU email addresses (or international or other education equivalent) are eligible for a FLEXspace account and to enter the drawing. The contest is open to an unlimited number of FLEXspace contributors from the same institution. Upload/complete more than one library learning space and increase your chances! (duplicates of the same space will not be accepted)

DEADLINE: All qualifying FLEXspace records (newly uploaded or updated), that have completed the drawing entry form by Thursday, August 18th, 2016, are eligible for the drawing.

WINNER: The winner will be drawn at random from the official entry forms. Incomplete records will not be considered. The winner may transfer the prize to a colleague from the same campus if desired. The winner will be announced via email sent out to the community on Friday, August 19th, 2016. (Note: If you have not made travel arrangements, our sponsor will assist.) Support for this contest is being generously provided by Herman Miller, a founding sponsor of FLEXspace effort.

Questions about entries and library learning spaces

What counts as a Campus Library Learning Space? Nearly any physical campus library classroom or learning space qualifies, for example:

  • Active Learning Classrooms
  • Collaboration Spaces for student brainstorming and small group discussions
  • Digital Scholarship Centers
  • Learning Commons and Information Commons
  • Multimedia Studio Environments
  • Visualization Labs
  • And more!

UPDATE: What about other campus learning spaces? Do those count?
YES! A number of folks have asked if this contest is open to more than just library spaces, and the answer…. (Drumroll)… YES! All spaces entered will be eligible for a chance to attend The Designing Libraries Conference… So get those non-Library spaces uploaded too!

What counts as a complete record? The FLEXspace record you enter must include details in all fields on all three tabs (Learning & Assessment, Technology, and Facilities) – including the comment fields! (If you can’t complete some of the fields, tell us why in the comments!). You may have multiple “records” associated with one “learning space,” so make sure you copy complete data to all associated records.

How many chances/records may I enter? Only one record/chance per learning space will be counted towards the drawing. E.g., If you upload 5 photos or documents for “Room AH1120,” this is considered one eligible “learning space” entry into the drawing. If you upload a complete record for another learning space, “Room BAM195,” that counts as a second and separate entry/chance for the drawing.

How do I get help using FLEXspace?

What about the conference? Find out more about the 5th Annual Designing Libraries Conference in Calgary, September 18-20, 2016  at .

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